Hanson Search Privacy Policy

Privacy Policy Introduction

Our Privacy Policy will help you to understand what information we collect and process using this Hanson Search website, how we protect and use it, and what choices you have about your personal data.

When we refer to “Hanson Search” within this Privacy Policy, we are referring to Hanson Search Limited of 1 Warwick, Warwick St, London W1B 5LR, the organisation which provides this website, and any services or features which may be made available to you from this website.

Data Protection Framework

Hanson Search is based within the United Kingdom, and as such is registered with the Information Commissioner’s Office (ICO) as a Data Controller under the UK Data Protection Act of 1998. We have also aligned our Privacy Policy with the UK General Data Protection Regulation (UK GDPR), effective as of 1st January 2021 and the EU General Data Protection Regulation (EU GDPR) which has been in effect since 25th May 2018, under the supervision of the ICO within the UK.

Hanson Search has completed applicable Privacy Impact Assessments (also known as Data Protection Impact Assessments under GDPR) for activities related to this website, and these are available upon request from the Hanson Search’s Data Protection Officer (see ‘Contacting Hanson Search’ below).

Who We Are and What We Do

We are a recruitment agency as defined in the Employment Agencies and Employment Businesses Regulations 2003. We also provide the following other services: events & workshops, training, and consultancy. We collect the personal data of the following types of people to allow us to undertake our business:

• Prospective and placed candidates for permanent or temporary roles
• Prospective and live client contacts
• Supplier contacts to support our services
• Employees, consultants, temporary workers

We collect information about you to carry out our core business and ancillary activities.

Candidate Privacy Notice – Use of AI Tools

As part of our recruitment process, we may use secure AI tools (such as ChatGPT) to assist with administrative tasks only. This can include:
• Formatting CVs
• Drafting job descriptions
• Summarising anonymised candidate skills for internal comparison.

Please note:
• Your personal information is protected. Before using AI tools, we remove any names, contact details, or other identifiers.
• AI does not make decisions. All shortlisting and hiring decisions are made by our human recruitment consultants.
• Data security matters to us. We never use AI tools to store personal data; outputs are saved only on our secure systems in line with our data retention policies.

If you have any questions about how we use AI in our recruitment processes, or about your rights under GDPR, please contact our Data Protection Officer at data@hansonsearch.com.

Information You Give To Us/We Collect About You

This is information about you that you give us by filling in forms on our site [www.hansonsearch.com] or by corresponding with us by phone, e-mail or another method. It includes information you provide when you register to use our site, to enter our database, subscribe to our services, attend our events, participate in discussion boards or other social media functions on our site, enter a competition, promotion or survey, and when you report a problem with our site.

The information you give us or we collect about you may include your name, address, private and corporate e-mail address and phone number, financial information, compliance documentation and references verifying your qualifications and experience and your right to work in the United Kingdom, curriculum vitae and photograph, links to your professional profiles available in the public domain e.g. LinkedIn, Twitter, business Facebook or corporate website.

Information We Collect About You When You Visit Our Website

With regard to each of your visits to our site, we will automatically collect technical information including IP address, browser type and version, information about your visit including URLs, clickstream, page response times, and page interaction information.

Information We Obtain From Other Sources

This is information we obtain about you from other sources such as LinkedIn, corporate websites, job boards, CV libraries, or events. We will inform you within 30 days of collecting the data that we hold it and the purposes for which we intend to use it.

Purposes of the Processing and The Legal Basis for the Processing

We use information held about you to carry out our obligations arising from contracts, to provide services, and to introduce candidates to clients for employment or contracts. Our legal bases include legitimate interests, contract, legal obligation, and consent.

Our Legitimate Business Interests

As a recruitment business, we introduce candidates to clients for permanent employment, temporary worker placements, or independent professional contracts. Maintaining a database of candidate and client data is essential to our business.

Consent

If we rely on consent to process your data, we will request it specifically and record your response. You can withdraw consent at any time.

Other Uses of Your Data

We may use your data to notify you about changes to our services, improve our website, participate in interactive features, ensure security, and measure advertising effectiveness.

Customer and Citizen Data

If you provide personal data to us, we will use it only for the purposes for which you have disclosed it, such as to provide information, make contact, or explore opportunities.

Sensitive Personal Data

We do not knowingly collect or process any sensitive personal data through this website.

Children’s Personal Data

This website and our services are not directed to children under 13. If we receive data from a child without parental consent, we will delete it promptly.

Customer and Citizen Data Rights

You have rights under data protection law, including the right to access, rectify, erase, or restrict processing of your personal data. Contact data@hansonsearch.com to exercise these rights.

Data Sharing with Our Sister Company, The Work Crowd

We may, where relevant and appropriate, share your personal data with our sister company The Work Crowd, a UK-registered company (company number 08651780) with its registered office at 42 Lytton Road, Barnet, Hertfordshire, EN5 5BY, United Kingdom.

This may occur, for example, if:
• You are a candidate seeking fixed-term contract (FTC) or interim employment opportunities, or
• You are a client interested in hiring individuals on a temporary basis.

We share only limited and relevant data, solely to identify temporary opportunities through The Work Crowd. The Work Crowd processes such data in accordance with its own privacy policy and applicable data protection laws.

You may contact us at data@hansonsearch.com if you prefer that your data is not shared in this way.

Declaration of Sub-Processing

To make an informed decision on whether to provide your personal data to Hanson Search using this website, we need to make you aware of the following organisations who act as Data Processors for us in the provision of our services to you. These include any member of the Hanson Search group, Vincere, Mailchimp, and Modina Ltd, among others.

Retention of Your Data

We retain data only as long as necessary for our legitimate business interests. We review our database regularly and remove data we no longer need.

Website Cookies

This website uses cookies to record log data. We use both session-based and persistent cookies to improve user experience and analytics. You may opt out via your browser settings.

External Links

This website may include hyperlinks to external websites not controlled by us. We cannot guarantee their safety or content and you use them at your own risk.

Changes to this Privacy Policy

We may update this Privacy Policy from time to time. If you continue to use this website after changes take effect, you agree to the revised policy.

Contacting Hanson Search

If you have any questions about this Privacy Policy, would like to exercise any of your statutory rights, or to make a complaint, please write to: Data Protection Team, Hanson Search, 1 Warwick, Warwick St, London W1B 5LR or email data@hansonsearch.com.