Job Overview
Our client is a global organisation and they are seeking a polished, professional and highly organised Office Coordinator to join its growing team in Dubai. This is a front-facing role and an excellent opportunity for someone who is eager to learn, take responsibility and develop within a fast-paced, dynamic organisation. The successful candidate will be the first point of contact for the business and will play a key role in supporting the wider executive and administrative team with day-to-day operations.
Office Coordinator Key Responsibilities
Reception & Front of House
- Act as the first point of contact for all visitors and guests
- Greet clients and ensure meeting rooms are prepared and presentable
- Offer refreshments (tea, coffee, water) and ensure a welcoming environment at all times
Office Administration and Executive Support
- Provide general administrative support to the executive and admin team on an ad-hoc basis
- Handle office administration, including photocopying, scanning and filing
- Assist with diary coordination, restaurant bookings and light travel or reservation support when required
- Monitor and maintain office and pantry supplies
CRM & Data Management
- Take ownership of CRM data input and maintenance (approximately 50% of the role)
- Accurately input contact details following meetings and interactions
- Ensure records are kept up to date and organised
- Work with an established CRM system (training provided; prior exposure beneficial but not essential)
Candidate Profile and Experience Required
- Well-presented, friendly and confident, with a professional and approachable manner
- Excellent spoken and written English
- Strong organisational skills with the ability to multitask and prioritise
- High attention to detail and a strong sense of ownership
- Proactive, uses common sense and is comfortable thinking on their feet
- Comfortable in a fast-paced office environment with senior stakeholders
- Previous experience in reception, administration or office support is essential
What’s on Offer and Career Progression
- Competitive salary with discretionary bonus based on performance and company results
- Health insurance provided (employee only)
- Visa sponsorship available (employee only)
- Supportive, high-performing team environment
- Exposure to senior leadership and a genuine career progression path for strong performers
- Opportunity to grow within a dynamic, investment-led organisation
How to Apply for the Office Coordinator Job in Dubai
If you have the relevant experience and this opportunity sounds interesting to you, please get in touch with our team, including a copy of your CV as soon as possible via the form below.
Hanson Search is a globally recognised, award-winning talent advisory and headhunting consultancy. Our expertise lies in building successful ventures worldwide through our recruitment, interim and executive search in communications, sustainability, public affairs and policy, digital marketing and sales and commercial.
We are committed to equality of opportunity for all. You can access our Diversity and Inclusion Policy here.
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Search Director, MENA
Amanda Dowie : MENA Search Director Amanda Dowie is an accomplished executive search specialist with over 20 years of global recruitment experience, including more than 15 years dedicated to headhunting senior talent across the Middle East. As Search Director for...
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